The Miami Township Board of Trustees met in regular session, Tuesday, September 17,1996 at 8:00 PM at the Miami Township Civic Center. Chairperson Joseph Uecker called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric Ferry called the roll. In attendance were Joseph Uecker, Jean Schmidt and Edwin Humphrey.
Jean Schmidt made a motion to approve the minutes from the Board of Trustee meeting on September 03,1996. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Ms Gloria Noday of the Ronald McDonald House Children’s Charities presented the Miami Township Police Department with a $10,000.00 check for the new DARE vehicle. DARE officer Cheryl Miracle accepted the check.
Mr. Duckworth advised the Board he has received a request for a 10 year 60 percent tax abatement from Entek IRD International Corporation on a building project. This project requires a relocation waiver from the Ohio Department of Development. The Board can grant a tax abatement pending the receipt of the waiver. Mr. Duckworth recommended the Board approve the request. Jean Schmidt made a motion to adopt Resolution 96-39 authorizing a 10 year 60 percent tax abatement to Entek IRD International Corporation through the Rural Enterprise Zone legislation. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board Trim Parts, Inc. has asked for an assignment of the Rural Enterprise Zone Agreement from Custom Mold Dynamics to Trim Parts, Inc. Jean Schmidt made a motion to adopt Resolution 96-40 authorizing the assignment of tax exemption benefits of a tax abatement agreement with Custom Mold Dynamics to Trim Parts, Inc. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board he has received an application from Trim Parts, Inc. for a seven (7) year 60 percent tax abatement on a building expansion project. Mr. Duckworth recommended a five (5) year sixty (60) percent abatement. Jean Schmidt made a motion to approve a five (5) year sixty (60) percent tax abatement for Trim Parts, Inc. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Fire Chief Jim Whitworth presented the August 1996 Miami Township Fire and EMS Department report He reported that the two candidates for the vacant full time positions have successfully completed all phases of the hiring process. Chief Whitworth will present these two candidates to the Board on October 01,1996.
Police Chief R. Steven Bailey reported the number of major crimes decreased during August and the crime rate against property decreased significantly. The Department has received mostly positive response to the extra efforts put forth regarding the school traffic situation.
Service Director Walter Fischer presented the Service and Road Department report for August. Highlights for the month included the reported completion of seven ditching projects during the month and the footers for both buildings at the North Park have been poured. The Department will be competing in the 4th annual Snow Plow Roadeo on September 26th at the Lowes Theater lot .
Zoning Director Gloria Condelles reported that for the first eight months of the year single family starts is 259 compared to 179 for the same period in 1995. Total fees received for the month of August were $5,744.46.
Clerk, Eric Ferry read a letter from the Clermont County Engineer announcing the Fourth Annual Snow Plow Roadeo will be held on Thursday, September 26th, 1996 starting at 9:00 AM.
Mr. Ferry read a letter from Linda L. Fraley, Clermont County Auditor regarding the use of the Miami Township Administration Building October 22nd, 23rd and 24th from 3:00 PM to 9:00 PM for the purpose of conducting informal review sessions with Miami Township property owners regarding reappraisal of real estate.
Mr. Ed Humphrey presented the Board with an update on the proposed change in the Township phone system from Centrex 90 to Centrex 2000. Jean Schmidt made a motion to change the Township phone system from Centrex 90 to Centrex 2000. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Fire Chief, Jim Whitworth recommended the Township accept the bid for turnout gear received from A.R.M.S. Ed Humphrey made a motion to accept the A.R.M.S. bid of $23,000.00 for firefighter turnout gear and authorize Miami Township Administrator, David Duckworth to enter into a contract with A.R.M.S. on behalf of the Board of Trustees. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth recommended the Board accept the low bid of $188,792.00 from DDK for the Beech Road Landslide Project. Jean Schmidt made a motion to accept the bid of $188,792.00 from DDK for the Beech Road Landslide Correction Project and authorized Mr. Duckworth to enter into a contract with DDK on behalf of the Board. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth recommended the Board grant assignment of Tax Exemption Benefits from Seafla, Inc. to Technology Flavors and Fragrances. Jean Schmidt made a motion to adopt Resolution 96-41 granting assignment of Tax Exemption Benefits from Seafla, Inc. to Technology Flavors and Fragrances. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board that notification of approval from ODNR on the specs and contract bid documents for the Tennis Court project. He requested authorization to Advertise for Bids for Tennis Courts with a bid opening date of October 15,1996. Jean Schmidt made a motion authorizing advertising for Bids for construction of Tennis Courts at the North Park with the opening of bids at the October 15,1996 regular Board meeting. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Chairperson Uecker reminded the Board and visitors that Fall Clean Up Days will be October 4th and 5th from 7:30 AM to 4:30 PM each day.
Jean Schmidt made a motion to pay the bills of the Township including checks numbered 60934 through 61034 for a total amount of $91,141.02.. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Ferry requested the Board accept the 1994 and 1995 Ohio State Auditor’s Report and make a decision regarding a Post Audit meeting with the auditor. The auditor recommended we do not have a post audit conference. Ed Humphrey made a motion to accept the 1994 and 1995 Ohio State Auditor’s Report and sign a letter stating we do not request a post audit conference. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth presented the Board with a draft Miami Township Investment and Depository Policy per requirements of Senate Bill 81 . Ed Humphrey made a motion to adopt the Miami Township Investment and Depository Policy as presented. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth presented the Board with a request to change the spelling of a street name. The street, Monassas Run should be Manassas Run. Mr. Duckworth requested the Board consider sending a formal request to the Clermont County Board of Commissioners. Jean Schmidt requested Mr. Duckworth submit a formal request for the correction of the spelling of Monassas Run to Manassas Run to the Clermont County Board of Commissioners.
Jean Schmidt made a motion to set the date for Halloween as October 31st, 1996 with Trick or Treat from 6:00 PM to 8:00 PM. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth presented a request authorizing the advertising for open positions on the Zoning Board of Appeals and the Rural Zoning Commission. Ed Humphrey made a motion authorizing the advertising for open positions on the Zoning Board of Appeals and the Rural Zoning Commission, with applications due by 4:30 PM on November 01,1996. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to change the November 5th, 1996 meeting to November 7th, 1996 at 8:00 PM. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board a Composting business is currently looking at a site in Miamiville as a new location. The company meets all the zoning requirements. Representatives of the company are offering to meet with the Board and residents of the area who may have questions regarding the operations. The Board decided not to request at meeting at this time.
Mr. William Knepp of 826 State Route 131 #32 came forward to pay $1.00 for the annual lease of Miami Glen and gave the Board a report on the events of past year for the Greater Miami Township Performing Center, Inc.
There were no other public comments.
Jean Schmidt made a motion to adopt Resolution 96-38 accepting the amounts and rates as determined by the Clermont County Budget commission and authorizing the necessary tax levies and certifying them to the county auditor. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to go into executive session to discuss pending litigation pursuant to ORC 121.22(G)(3) and to prepare for collective bargaining pursuant to ORC 121.22(G)(4). Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Jean Schmidt made a motion to come out of executive session. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to authorize Township Administrator, David Duckworth to make an objection to the request for recognition by the Lieutenants with SERB. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Township Attorney, John Korfhagen advised the Board the auxiliary police contract with the Village of Williamsburg is prepared and ready for signing. Jean Schmidt made a motion to authorize Administrator David Duckworth to sign the contract on behalf of the Board with the Village of Williamsburg for auxiliary police services. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, Chairperson Uecker adjourned the meeting at 10:25 PM.
ATTEST_________________________________________________________CLERK
_________________________________________________________CHAIRPERSON