The Miami Township Board of Trustees met in regular session at 8:00 PM Tuesday, November 18, 1997. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were; Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to approve the minutes of the November 06, 1997 Board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Bryan Equipment Sales requested a 7 year, 60 percent tax abatement on a building renovation and expansion project at their present facility located at 457 Wards Corner Road. Mr. Ton Jones, President of Bryan Equipment Sales outlined the project for the Board. Miami Township Administrator, David Duckworth recommended approval of the application. Mr. Humphrey made a motion to adopt RESOLUTION 97-43 authorizing a 7 year, 60 percent tax abatement to Bryan Equipment Sales on both real and personal property taxes for a building renovation and expansion project on the existing facility at 457 Wards Corner road. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Spirit of America National Bank requested a 10 year, 60 percent tax abatement on a new 30,000 square foot building proposed to be built by M. L. Barnard, Inc. on Allen Drive. Ms. Lois Volk, Director of Operations for Spirit of America Bank presented an overview of the project. The estimated cost of the project is $4,950,000.00. This project will create an additional 66 full-time and 45 part-time employment positions to the area.. Mr. Duckworth recommended the Board approve a 7 year, 60 percent tax abatement for the Spirit of America Bank. Mr. Humphrey made a motion to adopt RESOLUTION 97-44 granting Spirit of America Bank a 7 year, 60 percent tax abatement on both real and personal property taxes for a new 30,000 square foot building project. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Mark Jaehnen from the Clermont County Water and Sewer District presented a report of the scheduled improvements of the water/sanitary sewer system in 1998. Included in the plans are the replacement of a deteriorated water main at State Route 28 and I-275, a water main loop at Wards Corner Road and State Route 126, Miami Trails wastewater treatment plant expansion, Lower East Fork wastewater treatment plant improvements and designs for water tanks for the Sugarcamp Road State Route 131 vicinity and the Branch Hill Loveland Miamiville Road vicinity. Public hearings will be held on the State Route 131/Dry Run Road/ Lindaway Drive, Melody Lane/ Griemann Lane/Hilltop Way and two lift stations.
Mr. Dion Connor from the Clermont County Engineer’s office presented a highway project report to the Trustees.
Miami Township Clerk, Eric Ferry opened , in the order received, the following bids for two (2) new ambulances;
Mr. Uecker made a motion to accept the bids into the record and turn them over to Assistant Chief Dan Mack for review and recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Each Department presented the Board with written reports of activity for the month of October. Of special notice;
FIRE - Assistant Chief Mack recognized the members of the Fire and EMS Department for outstanding work on PR details during Fire Prevention Month.
PLANNING - Larry Fronk, Director of Planning and Zoning noted the core advisory committees for the SR 131 and Upper SR 28 land use studies will be held on November 19 and 20, 1997.
POLICE - Miami Township Police Chief, R. Steven Bailey reviewed a new section in his department report.
SERVICE - Walter Fischer, Service Director reported the South Park gravel road is complete.
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development. The Planning commission Staff will review and take action regarding Miami Township Zoning Case #431 on November 25, 1997 at 5:00 PM.
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development. The Planning Commission Staff will review and take action regarding Miami Township Zoning Case #432 on November 25, 1997 at 5:00 PM.
Mr. Ferry read a letter from Becky Jauch, Committee Chair- BSA Troop 888 announcing that Paul Kennedy will receive his Eagle rank at an Eagle Court of Honor on December 21, 1997. She requested a letter of recognition of this accomplishments from the Board. Chairperson Schmidt requested Mr. Duckworth prepare a letter of recognition for Mr. Kennedy.
Mr. Humphrey made a motion to hold a Special Meeting on December 09, 1997 at 6:30 PM for the purpose of Township’s 5 year Strategic Plan. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported that due to a budgetary error in the 1997 Road and Bridge appropriation, there is insufficient funding in the Fund to pay for the 1997 paving contract. To remedy the problem, Mr. Duckworth recommended the following changes to the 1997 appropriations. Transfer $85,000.00 from account 1-A-26 (General Fund Administrative - Other Expenses) to 1-M-3 (General Fund - Highways-Contracts). Mr. Uecker made a motion to approve the transfer of $85,000.00 from account 1-A-26 to 1-M-3 in the General Fund. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth received word from Assistant Chief Harold Thiele the Insurance Service Office inspection has resulted in the Township being recommended a "4" or possibly a "3" rating.
Chairperson Schmidt noted a special meeting will be held November 22, 1997 at 10:00 AM to interview candidates for the Police Department, Fire and EMS Department, Rural Zoning Commission and Zoning Board of Appeals. Also there will be a special meeting November 25, 1997 at 8:30 PM for Public Hearings on Zoning Cases #428, #429 and #430.
Chairperson Schmidt reminded the Board the regular meetings in December have been changed to December 9 and December 23, 1997.
Mr. Uecker made a motion to pay the bills of the Township including 195 checks numbered 65130 to 65324 for a total amount of $169,961.79. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board offer conditional employment to the following police officer candidates; Brian Bolles (full-time) and Keith Benhase (reserve). Mr. Uecker made a motion to offer conditional full-time employment to Brian Bolles and reserve conditional employment to Keith Benhase as police officer candidates.
Mr. Duckworth advised the Board, Walt Fischer is requesting the Township utilize the services of a consultant to assist in the design of the playground at the South Park. Mr. Duckworth recommended the board retain the services of Ms. Terry Hendy, a nationally recognized consultant based in Cincinnati. For a fee of $3,500.00 she will prepare a design plan for a total playground concept. Mr. Duckworth also recommended the Board create a citizen’s committee for the purpose of reviewing plans for planned improvements at the new park. Mr. Uecker made a motion to retain the services of Terry Hendy for a fee of $3,500.00 to prepare a design plan for the South Park Playground. Under this motion the Board will create a Citizen’s Committee for the purpose of reviewing plans for the park improvements and Mr. Duckworth will attend the December 8,1997 committee meeting as the Board representative. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize Out of Township travel and expense reimbursement for the Trustees, Clerk and Administrator to attend the Ohio Township Association Winter Conference in February 1998. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to go into Executive Session to discuss collective bargaining
with Teamsters and IAFF issues pursuant to ORC 121.22(G)(4). Mr. Humphrey seconded the
motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the
motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:30 PM.
ATTEST _____________________________________________Eric c. Ferry, Clerk
_____________________________________________Jean Schmidt, Chairperson