The Miami Township Board of Trustees met in regular session on Tuesday, May 20, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given followed by an invocation from Pastor Barry Clardy of the House of Restoration. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes from the May 6, 2003 and May 15, 2003 meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Bill Knepp, representing Meijer presented the new Meijer store director Mr. Brent O. Bradford. Mr. Bradford presented the Board with a check for $8,000.00 to cover the cost of the fireworks display for Midsummer at the Meadows this July.
A representative presented April activity reports from each department.
Community Development Larry Fronk
Community Relations Kim Laing
Fire/EMS Jim Whitworth
Information Services Chris Snow
Police Steve Bailey
Recreation Beth Salazar
Service Walt Fischer
Mr. Ferry read a letter from Lori B. Libby, Miami University requesting nominations for up to 3 representatives and alternates to serve a 3-year term on the #10 Public Works integrating Committee. Mr. Uecker made a motion to nominate Ed Humphrey. Mrs. Wolff seconded the motion. Upon roll call, Mary Makley Wolff and Joseph W. Uecker voted "AYE." Mr. Humphrey abstained.
Mr. Uecker made a motion to adopt RESOLUTION 2003-20 establishing standards for unregulated landfill operations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-23 providing for water supply facilities pursuant to section 504.18 of the Ohio Revised Code, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to hold a Special Meeting on June 16, 2003 at 7:00PM as a public hearing for the Branch Hill Water Project and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
The Board determined not to accept the surplus weapons from the government.
Law Director, John Korfhagen discussed possible noise resolutions. The Board
determined they would discuss this at a later meeting.
Chairperson Wolff opened the Public Hearing on a Street Lighting District for
Hunt Club, Section 7A. Mr. Ferry ready the legal notice. Miami Township
Administrator, David Duckworth presented the request. There were no questions
from the Trustees. There were no adjacent property owners present. There were no
communications relative to the case. There were no other comments. Mr. Humphrey
made a motion to close the public portion of the hearing. Mr. Uecker seconded
the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-21 providing for the
procurement of a street lighting system for the Hunt Club, Section 7A,
dispensing with the second reading and declaring an emergency. Mr. Uecker
seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey
made a motion to authorize Mr. Duckworth to sign any necessary agreements or
contracts relating to the Hunt Club, Section 7A street lighting project. Mr.
Uecker seconded the motion. Upon roll call, all voted "AYE."
REMINDERS:
Sunday, June 8, 2003 Grand Opening of Miami Riverview Park 4:00-8:00PM. The band
Second Wind will perform at 6:30PM.
Mr. Uecker made a motion to pay the bills of the Township including 175 checks numbered 81182 to 81353 for a total amount of $236,995.05 plus payroll and payroll taxes for May 16, 2003 in the amount of $222,592.26. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant employment to Amy Swensen for the position of Recreation Counselor with a pay rate of $10.00 per hour. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Christopher Fronk for the position of Seasonal Maintenance Worker. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board remove Mark Thompson, Maintenance Worker I, from probation effective May 11, 2003 with a pay increase from $12.46 per hour to $12.77 per hour. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider an out-of-township travel request for Steve Bailey to attend the International Association of Chief's of Police Annual Conference in Philadelphia, Pennsylvania October 20-26, 2003 at a cost of $2,215.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-22 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5607 Wolfpen Pleasant Hill Road, 5603 Wolfpen Pleasant Hill Road, 1079 Michelle Trail, 1208 Mellie Avenue, 1413 Emerson Lane and 6333 South Devonshire Drive, dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization from the Board to advertise for bids for the Woodspoint Drive Extension Project. Mr. Humphrey made a motion to authorize Mr. Duckworth to advertise for bids for the Woodspoint Drive Extension Project with bids due in the Clerk's office no later than 2:00PM June 16, 2003. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider the Rozzi's Famous Fireworks contract. Mr. Humphrey made a motion to authorize Mr. Duckworth to enter into a contract with Rozzi's Famous Fireworks to provide a fireworks display at the Midsummer at the Meadows event at a cost of $8,000.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider the Medtronic-Physio Control maintenance agreement. Mr. Uecker made a motion to accept the Medtronic-Physio Control maintenance agreement in the amount of $8,450.59 and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Law Director, John Korfhagen discussed the Frontier Days contract agreement. Mr. Humphrey made a motion to execute the agreement and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to set a Public Hearing for Zoning Case #485 on June 17th at 7:30PM at the Township hall. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt a Proclamation declaring the week of May 18-24, 2003 as Emergency Medical Services week in Miami Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. William B. Knepp of 826 State Route 131 #33 brought to the Boards attention the problems that have arisen after the flooding at Miami Glen. He requested the Board authorize help with the clean up by providing a dumpster and possibly bush hogging the property a couple of times.
Pam Lafton of 5120 Sugar Camp Road discussed the drainage/flooding problems on Sugar Camp Road. She requested the Board take a serious look at ways to correct the problems.
Arthur Thomas of Sugar Camp Road also discussed his concerns for the deterioration of Sugar Camp Road. He stated he feels the situation is an emergency.
Cindy Ketterer of 5092 Sugar Camp Road stated the state of Sugar Camp Road is a severe problem. She asked if there were some ways the residents could help with the process of getting funds to correct the problems
Jerry Benhase of 5089 Sugar Camp Road stated his views of the problems with drainage/flooding of Sugar Camp Road.
Robert Pratt of 5835 Wolfpen Road discussed some of the problems on his property that occurred after the heavy rains this past weekend.
Mr. Humphrey suggested the property owners enhance the drainage around their homes to help get the water away from the homes. Take care to keep sticks and branches out of the ditches.
Mr. Uecker made a motion to go into Executive Session to consider the compensation of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code, to discuss the purchase of property pursuant to Section 121.22(G)(2) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve the contract with Wolpert LLP in the amount of $1,500.00 for extra work on the Woodspoint Extension Project and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve the contract with Medicount Management Incorporated with regard to the HIPPA compliance requirements and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to amend and approve the contract with David Duckworth and to increase his salary to $86,000.00 for the period January 01, 2003 to December 31, 2003. The salary shall be retroactive. Mr. Duckworth's salary shall increase to $89,500.00 for the period January 01, 2004 to December 31, 2004. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adjust the Police Chief's salary to $80,000.00 per year, the Fire Chief's salary to $78,500.00 per year and to adjust the Development and Planning Director's salary to $66,900.00 per year with all adjustments to be made effective with the next payroll. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned
the meeting at 10:40PM.
ATTEST: _________________________________________________________
Eric C. Ferry, Clerk
__________________________________________________________
Mary Makley Wolff, Chairperson