The Miami Township Board of Trustees met in regular session on Tuesday, September 02, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Chief Jim Whitworth gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the August 19th and August 20th meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Life Scout Benjamin Bradley, Troop 244 of 5676 Cypress Way proposed a project to place labels on the storm drains in Miami Township. The project consists of location of the storm drains, recording the locations and pollution warning labeling of each. The public would be provided with flyers of information regarding the dangers of polluting the storm drains. The Trustees gave their approval of the project.
Life Scout Greg Belliston, Troop 152 of 1702 Old Farm Drive proposed a project to paint 100 fire hydrants around Miami Township. He is also working with John Zellner of Miami Township at the Riverview Park to build a retaining wall around the hydrant at the park. The Trustees gave their approval of the project.
Lana Kingsbury presented the Board with a poem honoring the work done by the Miami Township Fire, EMS and Police Departments. Mr. William Knepp of Meijer presented a statue in memory of the 09/11/01 and honoring the work done by Miami Township Fire, EMS and Police.
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the application for a transfer of liquor license from Emma M Smith DBA Smyth's Delicatessen to Miami Market, Inc. DBA Smyth's Delicatessen at 1296 SR 131. There were no objections to the transfer.
Chairperson Wolff opened the Public Hearing on a Street Lighting District for White Gate Farm, Section 1. Mr. Ferry read the legal notice. Miami Township Administrator, David Duckworth presented the request on behalf of the applicant Classic Properties, Inc. There were no questions from the Trustees. There were no adjacent property owners in attendance. There were no communications relative to the case. There were no other comments regarding the case. Mr. Uecker made a motion to close the pubic portion of the public hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to approve the street lighting district and set October 7th at 1:00 PM for the bid opening. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Service Director, Walt Fischer
recommends accepting the bid from Shelly Company in the amount of $526,991.00
for the 2003 Paving Project and remove Special Item #6 from the bid reducing the
cost of the project to $397,589.00. Mr. Humphrey made a motion to accept the bid
from Shelly Company and authorize Mr. Duckworth to enter into a contract for the
amount of $397,589.00. Mr. Uecker seconded the motion. Upon roll call, all voted
"AYE."
PUBLIC HEARING - CASE #486 Text Amendment to "H" Resort
District
Chairperson Wolff opened the public hearing on Case # 486 - Miami Township Rural Zoning Commission Request for a Text Amendment to the "H" Resort District. Mr. Ferry read the legal notice. Mr. Ferry read the Planning Staff Report recommending approval of the request. Mr. Ferry read the Planning Commission Report recommending approval of the request. Mr. Ferry read the Zoning Commission Decision approving the request. Miami Township Planning and Development Director, Larry Fronk presented the request. There were no questions from the Trustees. There were no communications relative to the case. There were no other comments relative to the case. Mr. Fronk, Miami Township Community Development Director, recommended the request be approved. Mr. Humphrey made a motion to close the public portion of the case. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to approve the text amendment change. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
REMINDERS:
Music in the Park - Community Park, Sunday, September 7th at 6:00PM
Mr. Humphrey made a motion to pay the bills of the Township including 115 checks numbered 82326-82439 for the total amount of $274,282.92 plus payroll and payroll taxes for August 22, 2003 in the amount of $233,422.39. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider the following personnel actions:
CONDITIONAL OFFER OF EMPLOYMENT
William Menz Part-time Government Access Channel Coordinator
Mr. Humphrey made a motion to approve the offer. Mr. Uecker seconded the motion.
Upon roll call, all voted "AYE."
REMOVAL OF EMPLOYEES FROM PROBATION
Bob Foppe P/T FF2/EMT $10.98 hour August 31, 2003
Jeff Nagelhout P/T FF2/EMT $10.98 hour August 31, 2003
Lewis Ramsey P/T FF2/EMT $10.98 hour August 31, 2003
Bryan Schmidlapp PT FF2/EMT $10.98 hour August 31, 2003
Jason Stevens PT FF2/EMT $10.98 hour August 31, 2003
Dustin Vinup PT FF2/EMT $10.98 hour August 31, 2003
Mr. Humphrey made a motion to approve removing the listed employees from
probation and authorize the pay rates. Mr. Uecker seconded the motion. Upon roll
call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-37 authorizing the abatement, control, or removal of vegetation, garbage, refuse or debris from 5704 Crab Apple Drive, 5603 Wolfpen Pleasant Hill Road, 5609 Wolfpen Pleasant Hill Road, 638 Ibold Road, 6333 Devonshire and 5822 Mt. Vernon, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-38 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the following contract:
Bethesda Healthcare Physical Fitness Training 1 year $13,500.00
Mr. Uecker made a motion to authorize the Township Administrator to enter into a
contract with Bethesda Healthcare in the amount of $13,500.00 for the Fire/EMS
Physical Fitness Training program. Mr. Humphrey seconded the motion. Upon roll
call, all voted "AYE."
Law Director, John Korfhagen discussed a bid received from PinPoint
Technology for the EMS Software Package.
Mr. Humphrey made a motion to accept the bid from PinPoint Technology for the
EMS Software. Mr. Uecker seconded the motion. Upon roll call, all voted
"AYE."
There were no public comments.
Mr. Humphrey made a motion to dispense with the meeting scheduled for September 16, 2003. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to go into Executive Session to consider the employment of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code and to consider the purchase of property pursuant to Section 121(G)(2) and to discuss pending litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize the Law Director to enter into a contract for right-of -way acquisition and easements regarding the Home Depot purchase and authorize him to file a lawsuit on/or by September 8, 2003 if agreement is not met. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to begin the process to hire a part-time Community Relations Coordinator. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned
the meeting at 9:10 PM.
ATTEST: __________________________________________________________
Eric C. Ferry, Clerk
__________________________________________________________
Mary Makley Wolff, Chairperson