The Miami Township Board of Trustees met in regular session on Tuesday, August 16, 2005 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. The invocation was given by Trustee Ken Tracy. Mr. Tracy made a motion to appoint Dave Duckworth as Acting Clerk. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the roll. Attending were Mary Makley Wolff, Edwin H. Humphrey and Ken Tracy. Mr. Humphrey made a motion to approve the August 02, 2005 meeting minutes. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth read a note of thanks from Tracy McCullough at the Clermont County Public Library for the use of the park to hold their carnival.
Chairperson Wolff presented the Miami Township Town Crier, Mr. William Knepp. The Miami Township Trustees presented Mr. Knepp with a Proclamation recognizing him as the official Miami Township Town Crier. Mr. Humphrey made a motion to adopt the proclamation. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
The Trustees presented the August Good Neighbor Awards to Margo Coe, nominated by Hazel Parish and to James Griffith, nominated by the Miami Township Police Departments.
Mr. Andy Kuchta, Clermont County Office of Economic Development presented an overview of the new tax increment financing (TIF) law that came into effect with the new State budget that was passed in June, 2005.
July activity reports were given by a representative from each department.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance
Fire/EMS Assistant Chief Mack
Information Services Mr. Snow
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Fischer
Mr. Humphrey made a motion to reject all bids received for the Fiber Optic Connection Project (none were received). Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to re-advertise for bids for the Fiber Optic Connection Project with a bid opening of September 02, 2005 at 4:00PM. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board present the 2005 Road Paving Project to John R. Jergensen Company in the amount of $502,800.00. The other bid received was from Barrett Paving in the amount of $513,840.00. Mr. Tracy made a motion to accept the bid from the John R. Jergensen Company and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to pay the bills of the Township including 175 checks numbered 89124 to 89292 for the total amount of $365,867.17 plus payroll and payroll taxes for August 05, 2005 in the amount of $248,183.04. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve the following structure for pay for Nancy Haines; work performed as a Recreation Assistant, $10.00 per hour, work performed as a Recreation Instructor, $15.00 per hour and work performed as a Tennis Instructor, $20.00 per hour. Mr. Tracy made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board initiate the process to establish a street lighting district for White Gate Farm, Section 3B and schedule a Public Hearing for September 20, 2005 during the regularly scheduled Trustee meeting. Mr. Humphrey made a motion to approve the recommendation. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2005-31, a resolution of necessity for levying an additional continuing Safety Service Tax of 3.9 mills, exceeding the ten-mill limitation, dispensing with the second reading, effective September 15,2005. Mrs. Wolff seconded the motion. Upon roll call, Mr. Humphrey and Mrs. Wolff voted "AYE." Mr. Tracy voted "NAY."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign on behalf of the Board, a contract with EC Link for the purpose of license, installation, configuration and maintenance of web serve software for a period of one year at a cost of $6,400.00.. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to authorize Mr. Duckworth to sign, on behalf of the Board, a contract with Honeywell for installation of a Fire and Security System at a cost of $4,100.00 and Alarm Monitoring for a period of one year at a cost of $90.00 per month. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to renew our contract with Anthem for employee health insurance and with Guardian Insurance for employee dental insurance. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to enter into a renewal agreement with Anthem for the Township's health insurance and with Guardian for dental insurance. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to approve the Out-of-Township travel request for David Duckworth to attend the 2005 NATAT Conference in Washington, D.C., September 6-8, 2005 at a cost of $990.00 Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to cancel the September 06, 2005 meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Special Meeting on August 22, 2005 at
6:00PM for the purpose reviewing the Safety Service Levy and any other business
that comes before the Board. Mr. Tracy seconded the motion. Upon roll call, all
voted "AYE."
Vickie Koontz of 5574 Hoffman Road stated she thinks the Trustees should consider limiting the growth of the township by not adding more housing developments and increasing the taxes to take care of the additional expansion. She stated she feels the tax burden put on people who live on fixed incomes will be forced to move out of the township is the current rate of growth continues.
Theodore Stevens of 1200 Redwood Drive thanked the Board for the efforts to consider all sides in determining the amount of the levy. He stated the taxes are a growing concern of the senior citizens of the Township.
There were no other public comments.
Mr. Humphrey made a motion to go into an Executive Session to discuss the appointment of a public employee pursuant to section 121.22(G)(1) of the Ohio Revised Code. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Tracy seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned
the meeting at 9:10PM.
ATTEST: __________________________________________________________
David Duckworth, Acting Clerk
__________________________________________________________
Mary Makley Wolff, Chairperson